To manage all the company’s content or brand, companies need to start using enterprise content management software (ECM). In fact, it has become common for businesses to invest in ECM software these days.
That’s because as a business, everyone has started to rely heavily on content. The content a company creates has become its foundation. Content can be of various types and used for countless purposes. The current digital age has made it easier than ever to create content.
Creating and organizing content can be a massive challenge for any company. You need to keep track of everything in progress and the content that must be completed in the future. All content must be developed and stored in one place, making the process more efficient.
And that is where project management tools have made it easier and more efficient for project managers to track all projects. Similarly, enterprise content management software can help businesses keep their documents, images, videos, and all content in check.
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What is content management?
Content management is an extensive job. As a content manager, you have to cover various processes like developing ideas, creating content, organizing, storing the content, and distributing it.
As companies create more and more digital content, managing it is becoming more challenging. Companies need to ensure that the workflow is as smooth as possible and that all team members contributing to the content are productive.
Companies need a copywriter, content manager, and designer for the content creation process. The second step is when the first draft of the content is shared with various stakeholders for their feedback and comments. Finally, all the necessary edits are made, and the content is approved and published on the chosen medium.
Having one platform to carry out these steps is crucial for streamlining the workflow. A central platform to store all the content can help team members find documents in the future for inspiration and repurposing.
What is enterprise content management software?
Enterprise content management software enables you to organize, store, and retrieve content at an enterprise level. Some of the best enterprise management software allows a company to keep its documents secure on a cloud-based platform and share files seamlessly.
With the help of enterprise content management software, companies can store their files systematically and categorize them into folders. It is also easy for managers to decide who has access to the folders and who does not.
Essential features of enterprise content management software
The primary purpose of ECM software is to streamline and simplify all the processes involved in content management and automate the workflow. By using one centralized platform, all team members can use any device to upload, search, access, review, and edit content at any time.
ECM software also makes it more efficient for different company teams to collaborate on a project.
Sort and organize files
ECM software enables the systematic distribution and arrangement of information and data. It helps ensure the precise distribution of the data. With the help of ECM software, all your files are sorted into the allocated folders with specific tags, which makes it easier for everyone to find the data and files.
Store everything in one place
The enterprise content management software will store all of your content in one place, which makes it easier for everyone on the team to access it at any time. If you want, you can scan all the paper files and documents of your company and store them digitally in the secure ECM cloud-based platform.
Access files at any time from anywhere
Anyone who has been authorized to view the files can use any device to access them whenever they want. This feature is a bonus for remote teams. Even if you work from an office, you do not have to be physically present and use your work computer to access a file to make any urgent edits.
Keep files secure
Enterprise content management software lets you keep all your data and files secure. You can choose who in your team has access to the files and who does not. It is easy for you to restrict files from public view and maintain security. The best enterprise management software has role-based access and keeps all your company’s digital assets safe and secure.
Automate your workflow
All the various departments of a company need to be coordinated for the workflow to be seamless and smooth. Enterprise content management software ensures that you carry out all processes as efficiently as possible. You can use the software to automate tasks and keep things running smoothly. When any content is created, it has to go through numerous departments and team members before it is approved, and ECM software makes this process quick.
Collaborations and sharing files
To give the best output possible, different company departments have to work together and review and approve content. The best enterprise content management software ensures this collaboration process is as smooth and straightforward as possible. The sharing and collaborative features enable all departments to share files and feedback and stay coordinated.
Tracking and reporting
Enterprise content management software has reporting features and provides you with analytics regarding all your projects and content creation. You can track all the activities taking place. ECM software also reports to you if there is any unusual activity or if an unauthorized person has tried to access the files. The enhanced reporting features keep a check on all the activities and report them to you, ensuring the security of your files.
8 best enterprise content management software
GoVisually is an excellent enterprise content management software for businesses. It provides you with a platform to upload, manage, review, and edit your content. GoVisually makes it easier for you to proof the files.
You can upload all types of files. From images and videos to PDFs and much more, GoVisually makes the approval process much more seamless. With GoVisually, you can get feedback on the content you upload and make edits simultaneously.
It takes away the hassle of sending emails back and forth between the team members. You can use GoVisually to speed up the approval process and streamline your company’s content management. It helps the team stay on the same page and makes the workflow more efficient.
GoVisually provides you with an activity dashboard to manage all the tasks. It also enables you to access particular people and share the files with them. You can upload and store the content your team creates on the platform and organize them, so the files are more accessible.
Microsoft has created a safe and secure platform for companies to upload and share files with MS SharePoint. It is an intelligent enterprise content management software that can help you organize all the content for your company and business.
If you want software that will enable you to manage all your documents efficiently, MS SharePoint can help you with that. This enterprise content management software combines Microsoft 365 and Microsoft Office, and it is the best choice for content writing companies.
MS SharePoint enables you to co-author content, and team members can collaborate on various projects with ease. The platform tracks all the actions a user makes. It also allows you to save the original and edited version of a file on the platform.
3. Onbase by Hyland
If you are looking for an enterprise content management software that will enable you to create and store your files in one place, Onbase by Hyland is a fantastic option for you. It is a technology-assisted tool designed by Hyland to meet the needs of organizations and enterprises.
You can access the content and files on Onbase from anywhere in the world, making this tool one of the top choices for remote teams. You can also use any device to view your files. The cloud-based server makes it easy for anyone to find all the files in one place.
With Onbase, you have control over who can access the files. It also allows you to share content with automated sharing options. You can get automated notifications for any significant processes and scan files through barcodes.
Box is a dynamic platform for content management. You can use this enterprise content management software at every step of your content creation process. Box can develop the content, store the file, share, edit, retention, and every other process you can imagine.
Box is one of the top choices for companies that need a content management tool for collaborative projects. You can use this tool to work with various departments and create content with different teams involved.
This enterprise content management software enables you to seamlessly collaborate between in-house and external parties. With the help of Box, you can organize all your files with unlimited storage space. It also tags files through an automated machine learning technology.
If anyone is looking for an enterprise content management software that has all the latest, most innovative features, M-Files is the right choice for you. It is documentation software for the next generation and can provide you with the solutions you are looking for.
You can integrate other documents and make it easy for all the employees to search and find files. M-Files enable you to use all the files you have uploaded more efficiently. If you want to upload your paper-based documents on a secure platform, you can use M-Files.
This enterprise content management software is also an excellent option for small to medium-sized businesses. M-Files lets you save your files automatically and co-author them.
Nuxeo is one of the best enterprise management software. You can use this tool for content creation as well as content management. If you are a financial company like a bank or investment agency, Nuxeo is well-suited for all your needs.
Nuxeo enables you to create a customer experience that is exceptional and makes decision-making a whole lot easier. With Nuxeo’s content creation process, you can promote your business through the latest products and trends in the industry.
This enterprise content management software is one of the most useful for boosting sales and revenue. You can use Nuxeo to automate the workflow, making all the processes more efficient and productive. It enables team members to conduct advanced searches and receive in-depth content analytics.
7. Power DMS
With the help of Power DMS, you can manage procedures and policies while updating them constantly. It is an enterprise content management software that offers you a cloud-based storage platform. When using Power DMS, you get a directional portal.
Power DNS enables the users to learn techniques before starting, making the learning curve a lot easier. Even if you don’t have much technological knowledge, you can still use the platform and navigate it with ease. One major plus point for Power DNS is their customer care facility that can help resolve any issues.
A prominent feature of Power DNS is that it provides users with constant content analytics, which you can use to improve your performance.
Laserfiche is one of the oldest enterprise content management software, making it easier for companies and businesses to go paperless. It provides you with a cloud-based storage system, enabling you to manage documents intelligently.
Laserfiche provides you with an automated enterprise process, making the workflow more efficient. Using this tool automatically creates repetitive content, you can save time. The artificial intelligence and machine learning technology incorporated in Laserfiche enables you to have an innovative experience.
Some of the most prominent features of Laserfiche allow you to correct images on documents. You can use this enterprise content management software to collaborate on various projects efficiently. Laserfiche provides you with the means to manage the entire lifecycle of your documents and records.
Content creation has become a must for all companies and brands in today’s day and age. Enterprise content management software can help you track the progress of all your tasks and activities. These tools can simplify the content management process and enable you to meet deadlines.
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