Top 6 Email Proofing Tools For Easier Communication

email-proofing-tools

As business owners, marketers, and part of a creative team, we all receive billions of emails every day. And yet, there are so many instances where you end up sending a poorly-crafted email that is full of errors. Which prompts us to ask the big question today; are there any email proofing tools that can help us fix this issue?

And luckily, the answer is yes! Not that a lot of people know about them, but that is about to change today.

Before we dive further into the email proofing tools that we must start using for easier communication, let’s understand why we need these tools.

Emails are a crucial tool for the success of your business. From content distribution in newsletters to marketing emails that convert leads for you, they have become an asset for every worker. Interestingly, the number of emails we send every day is likely to increase to 4.3 billion by 2022.

 

email-proofing-tools-stat
Source: Oberlo

 

Considering these facts, we can safely say that emails will always be in use. And if that is the case, we must use the following top 5 tools to ensure that they are error-free and on-point.

So let’s get into it.

 

1. GoVisually

Composing email newsletters demands creativity, quick decisions, and intuitive control. It means that to speed up your process of creating and finalizing email newsletters. You’d need an equally compatible application. And GoVisually has everything that you could need to get the best email newsletter quickly.

From design reviews to adding comments and highlighting the changes, GoVisually assists you to make quick decisions. You can create a draft for your email newsletter and finalize it the same day using the intuitive and easy controls.

 

govisually
Source: GoVisually

 

Features

  • The user experience is phenomenal with intuitive and easy to use controls.
  • You can upload as many designs for the email newsletter as you want.
  • Your reviewers don’t have to sign up for GoVisually. Only you do. You can invite them to review the designs.
  • It keeps your revisions organized in one place so you can easily access or compare them.
  • Compatible with all kinds of devices, including Windows, Android, Mac, and iOS.
  • It is built for small and big teams, so you needn’t worry about your creative team size.
  • The dashboard displays all your notifications. This way, you’re always up to date with the pending reviews and editing.

 

Cons

  • It doesn’t have a spell check, so you’d have to ensure that the text is error-free.

 

Pricing Plan

$20/month for solo users (billed annually)

$50/month per user for teams (billed annually)

 

2. Grammarly

For creative teams and writers, Grammarly hails as no less than a savior. It’s natural to make errors when you type so much in a day, and Grammarly helps you fix that. Not only it helps you detect grammatical errors, but it also makes your tone more cohesive and improves the overall structure.

It’s a quick and easy solution to ensure that your emails are error-free and has the desired tone.

 

grammarly
Source: Grammarly for Chrome

 

Features

  • The user dashboard is intuitive and easy to use.
  • It includes a proofreader and a plagiarism checker.
  • Uses AI to ensure that there are no grammatical or structural errors.
  • It includes a tone detector feature.
  • Offers extensions for web browsing applications like Chrome and Firefox.
  • Includes high-end features like vocabulary enhancement and personal dictionary. This helps you learn the use of better words eventually.
  • Compatible with all kinds of devices, including Windows, Android, Mac, and iOS.

 

Cons

  • The free version offers limited suggestions only.
  • The suggestions are AI-based, and often, they are incorrect based on the context you’re writing in.

 

Pricing Plan

Free basic version

The premium plan starts from $29/month.

 

3. Hemingway App

If you need refined writing, you need the Hemingway App to ensure that. It improves your writing by removing the filler content in it. The best part is that it uses color-codes to make the corrections easy and fun for the users.

So if you need a more focused email, best start using the application form today. It will help keep your writing simple, which is often what we require for effective email composition.

 

hemingway-app
Source: Hemingway App

 

Features

  • You can use it anywhere without an active internet connection.
  • Share your corrected text or email with your colleagues using Heminway’s highlights.
  • The user dashboard is friendly and color-coded for ease of use.
  • Includes WordPress and medium integration that allows you to post content directly.
  • You can export your content to an external document as well.

 

Cons

  • It can have grammar incapability as it’s more focused on fixing structural errors.
  • There is no browser plug-in or extension available, even for a paid plan.

 

Pricing Plan

Free browser application.

$19.99 for the desktop version.

 

4. Language Tool

If you have a global clientele for your business and require sending emails in multiple languages, go for the language tool. It is the only grammar checking application that supports 20 languages, which would make your work much easier.

Moreover, based on your requirements and use, you can pick the free plan or paid version. If you write lengthy emails now and then, we’d advise you to opt for a paid plan.

 

language-tool
Source: Language Tool

 

Features

  • Offers a personal dictionary for enhanced vocabulary use.
  • It offers corrections as suggestions and has keyboard shortcuts.
  • Supports multiple languages.
  • Offers an add-on extension for Google Docs and Microsoft Word.
  • Has an extension or an add-on for web browsers like Chrome and Firefox.

 

Cons

  • It doesn’t support all devices.
  • The tool doesn’t have a plagiarism checker.

 

Pricing Plan

Free plan for 20,000 characters/check

Premium plan offers 40,000 characters/check for $4.92/month

Enterprise plan offers 40,000+ characters/check for $39/month

 

5. Sapling

If you’re looking for a reliable AI-powered grammar checker, then Sapling should be your choice. The best part about using Sapling for emails is that it is an enterprise-focused writing assistant. Its AI allows the application to detect 60% more structural writing faults than any other application, making it super reliable for your emails.

But most importantly, it focuses on helping you write personalized mails and coaches you to write better.

 

sapling
Source: Sapling

 

Features

  • Allows quick copy-editing with pop-up features.
  • Intuitively built to help you learn from your mistakes.
  • Extensions are available for Outlook and Google Docs.
  • Includes an extension add-on for web browsers like Chrome and Firefox.
  • A team-based configuration that would prove useful for creative and marketing teams.

 

Cons

  • No extensions are available for iOS and Android.

 

Pricing Plan

Free basic plan

Premium plan from $25/month

 

6. Reverso

For creative teams that have to write emails for global clients, Reverso should be your go-to option. It offers instant translation in 14 languages, including French, German, Russian, and Spanish.

Using Reverso, you can craft an email in one language and effectively translate it into the others. It would allow you to save time and help you learn the vocabulary of other languages.

 

reverso
Source: Reverso

 

Features

  • No active internet connection is required to access the tool and use it.
  • Instant translations in several widely used languages.
  • Features examples of use in the right context for different languages.
  • Option to view reverse translations for your content.
  • Features flashcards for words to help you memorize words.
  • Real-time suggestions for improved writing.

 

Cons

  • The free plan has a one-time and limited use only.

 

Pricing Plan

Free plan for up to 2500 words.

The advanced plan starts from $0.0024/word

Custom pricing available as per your requirements.

 

Final Word

Everything that you do or send officially becomes a representative of your company. And in a digital world, where emails are a crucial part of our marketing and distributing plans, it’s necessary to ensure that they are impeccable. In our opinion, these email proofing tools will certainly help you stay a step ahead.

They would save up your time and energy to fix a faulty mail, and honestly, what could be better than that?

So try these email proofing tools and let us know the result in the comments section below.

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Alina Zahid

Alina Zahid

Alina Zahid Khan is a storyteller, writer, and entrepreneur. Her passion is to share knowledge, helpful content, and stories all around the world.
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