Top 7 Best Online Proofing Software in 2020

1. GoVisually

GoVisually is a leading proofing tool for creative teams to deliver work faster without email chaos. Invite team members, clients, and reviewers to get your original work reviewed and approved quickly. The simplest, most intuitive proofing platform out there, GoVisually allows for precise comments, unlimited reviewers, real-time progress tracking and client approval, and more. Regardless of what your team is working on, GoVisually is the most straightforward way to work smarter, not harder. GoVisually’s clients include Mazda, Fuji Film, Dolby Digital and Coca-Cola.

 

Place comments directly over designs with various annotation tools.
Place comments directly over designs with various annotation tools.

Pros

  • When a client receives a link to a project, they are taken directly to the design where they can view, comment and approve the work. No tedious sign-up process involved.
  • Creative Designers can easily add new projects, remove old ones, and request revisions. The revision tab even provides a real-time list of all changes to date so that you can track your version history. 
  • The Platform allows you and your clients to ‘download’ the original design file, although you can turn this feature on and off for each account. 
  • Password protect projects, support for over 1000 page PDFs, best pricing  and other features
  • Turn on “private comments” – great for internal team discussions
  • Upload attachments in comments
  • Simple connection to slack
  • Control who can download files

 

Cons

  • Some customers think project upload notifications can be excessively broad unless a user updates the settings by making ‘accounts’ for people and not’ organisations.’ 
  • Upload file size limit of 100mb.
  • There is currently no video proofing functionality.
  • When PDFs are uploaded, they’re rendered as images, which some reviewers dislike.

 

Get designs approved from clients at ease
Get designs approved from clients at ease

 

Main Features

  • A detailed audit trail
  • File sharing with unlimited storage
  • Markup tools
  • Role-based permissions
  • Status tracking and setting deadlines
  • Task management
  • Version control 
  • Upto 100mb file attachment over each comment
  • Send reminders to clients
  • Integration with 1000s of apps with Zapier
  • Project closing and source file delivery (download)

 

Ease of Use

GoVisually is an easy-to-use program for creatives and their clients. GoVisually’s customer service department has a reputation for excellence and is always available to answer questions. Engineers also make frequent updates to the program, so it is continuously adapting and becoming better than ever before.

 

Project/Client Management

People love GoVisually because it reduces much of the work associated with making proofs available to clients. While other software requires dozens of steps to access proofs, GoVisually makes client and project management very direct. Clients can receive links to a project without signing up for the system, for example. Even better, the proofing functionality is straightforward and comprehensive.

 

Manage unlimited number of clients on each project.
Manage unlimited number of clients on each project.

 

Pricing

Pricing starts as $10/user per month, with an available 7-day no-obligation free trial option.

 

Conclusion

If you’re looking for an intuitive proofing software, GoVisually is an excellent option. The software requires a minimal time investment on the part of clients who want to proof material, and minimum emails to communicate changes to the client. It also offers simplified but comprehensive proofing functionality. The learning curve to learn how to proof is very low, which leads us to happy clients. 

 

The tool is ideal for Creative teams, Solo designers, Design studios, Marketing Agencies, and In-house Design teams who want to proof their designs, magazines, PDFs, and any other print material.

 

2. Ziflow

Ziflow is the leading enterprise-ready online proofing for the world’s most demanding agencies and brands. With over 1,200 supported file types, SOC2 compliance, and capabilities like automated workflow, version management, and integrations with leading project management solutions, it’s the first choice for organisations looking for an effective enterprise online proofing solution. Customers using the software include Showtime, Splash Worldwide, AWS, Hilton, Weber Grills, WeatherTech, Olly, and Everyday Health.

 

Ziflow offers multiple markup tools
Ziflow offers multiple markup tools

 

Pros

  • Ziflow offers a myriad of well-thought-out, useful options, right down to the look and feel of the software.
  • The many features of the tool are easy to use. Even if a client doesn’t utilise some of the software’s features, they will remain in the workflow.
  • Customers using Zilflow to proof photos can access an overlay view, which makes comparing versions easy. 
  • Ziflow is known for offering excellent customer service.
  • Ziflow makes it easy for users and clients to adapt to the software, and users report a very friendly UI/UX.
  • Initial setup and configuration only takes a few minutes.

 

Cons

  • The system has been known to be buggy, and sometimes screens only show partially, forcing users to reload for a full view of their proof.
  • Significant updates frequently show minor errors.
  • Some users have complained that the platform could be more intuitive.
  • Some pages are slow to load.

 

Enjoy the platform’s powerful comparison tools
Enjoy the platform’s powerful comparison tools

 

Main Features

The software offers the following features:

  • Version control
  • Custom roles
  • Annotation and markup tools
  • Status tracking
  • Multiple markup tools
  • Due date tracking
  • Proof comparison
  • Audit tracking
  • File sharing
  • White labelling

 

Ease of Use

Reviewers say Ziflow is both robust and easy-to-use, and that the process of integrating the software into a workflow is simple and straightforward. One customer said, “I enjoy the ease of use and ability to customise the interface/functionality to what fits us best. My contact at Ziflow (representative) was extremely helpful during set up and also continues to follow up with me monthly to see how things are going.”

The platform’s automated workflow makes it straightforward to use, and a favourite among busy teams:

 

Project/Client Management

PDFs can be sent to a customer in just a few steps. Each proof is quick and clean, and teams enjoy enhanced visibility through the workflow. 

 

Ziflow offers automated workflow
Ziflow offers automated workflow

 

Pricing

The pricing for Ziflow starts at $10.0 per month. Ziflow has four different paid plans available: Basic at $10 per month, Starter at $20 per month, Business at $40 per month, and Enterprise at $60 per month.

 

Conclusion

If you’re looking for a tool to centralise packaging proofs or simplify editing, Ziflow is a wonderful solution. The software makes it easy to keep track of the status of various projects, send reminders to team members, and add new versions after corrections have been made. 

 

3. Filestage 

Filestage is the content review and collaboration platform used by marketing teams, agencies, and media companies. Need content proofed within your team, or approval from internal or external stakeholders? Filestage makes it easy to set up the structure you need for the entire process, and with no sign-up required for reviewers – it’s simple to gather their feedback. Companies like Sixt, Netflix, BBC, and Lufthansa are using Filestage to improve their work.

 

Filestage offers an intuitive, easy-to-use dashboard
Filestage offers an intuitive, easy-to-use dashboard.

 

Pros

  • Easy interface 
  • Easy feedback & documentation 
  • Great customer service 
  • Clients can provide detailed feedback on the spot – they simply click into the video and write a comment. They don’t need to send timecodes, need to make lists, write an email.
  • The user gets immediate revision notifications
  • It’s possible to brand the software and fit it into your company. 
  • You also have clear documentation and approval from your customers, which can be handy when things get complicated at a later point. 

 

Cons

  • Projects in the overview can’t be sorted easily.
  • The app is clunky to use on mobile.
  • The tool is more expensive than its competitors. 

 

View all your campaigns in a single location
View all your campaigns in a single location.

 

Main Features

Filestage is the review and proofing platform for marketing teams, agencies, and media companies to manage their content review process. Its main features include:

  • Agile methodologies
  • Client portal
  • Collaboration tools

 

Ease of Use

Reviewers report Filestage is very user-friendly. The tool presents files with bullets denoting edits and input and allows users to see the version history of each document. It makes it easy to create projects and invite a team to share projects. Additionally, the email is customised with your logo, which is an excellent addition to branding. 

 

Project/Client Management

Filestage streamlines client and project management by saving time in your post-production process and offering clients a great tool. In short, it saves time for both you and your clients. 

 

Put your brand first with high logo visibility
Put your brand first with high logo visibility.

 

Pricing

Filestage pricing starts at $99.00 per month. Filestage does offer a free trial.

 

Conclusion

Filestage helps teams organise their projects and streamline feedback. Make communication between departments simpler and keep all feedback notes in one place with this tool. While it’s the priciest tool of the bunch, the price tag is worth it to some companies. 

Ziflow is ideal for agencies and brands that require an enterprise-ready online proofing solution for their creative review and approval processes

 

4. GoProof 

The functionality of GoProof removes the messy task of regularly exporting PDFs, MP4s, or images, and creating a ton of disconnected email trails every time feedback is required. 

Creatives can use the Adobe CC extension or file uploader to share their work for approval through the secure GoProof website portal, allowing as many collaborators as they want to view, comment, request version changes, and sign the work off.

Collaborators using GoProof have access to more than ten markup tools, including @mentioning, to express their feelings. Gatekeepers can request changes to be made before finally hitting the sign off button when they’re happy.

 

Sending proofs on GoProof
Sending proofs on GoProof.

 

Pros

  • The integration between Adobe programs and GoProof is straightforward and useful to many reviewers. 
  • Users have the option of establishing permission for four paid users, although anyone can interact with GoProof without needing a login or paid account. 
  • The collaborators and history tabs make it easy for project manager hands to add reviewers and vet comments.  
  • You can set deadlines for each draft and “nudge” a reviewer if they haven’t completed their review. 
  • Teams can retain proofs within the system once it’s signed-off, which is excellent for times when you have to revisit a comment on a proof after the printing of a project. 

 

Cons

  • If you want to unlock a request for changes, you must comment. If your clients email you changes instead of putting them in through the software, you’ll have to adopt an extra step to request changes to the proof. 
  • Some reviewers wish the software would allow users to upload a new version and bypass the need for comments and change requests. 

 

GoProof Collaborator view
GoProof Collaborator view.

 

Main Features

GoProof is best for all sizes of creative and marketing teams proofing digital and print media content, either internally or as an agency with clients. When used regularly, it offers enormous productivity benefits for organisations that use Adobe Creative Cloud. In addition to tracking all projects, version history, and design assets, GoProof includes workflow options for Adobe InCopy users to submit copy directly into Adobe InDesign documents. This allows managers to approve work with designers before forwarding it on as a new review to their clients.

The platform’s main features include:

 

  • Plugin proofing extension for Ps, Id, Ai, Ic, and Pr Creative Cloud products 
  • Send content for review and receive change requests back through Adobe CC
  • No file-sharing, messy email trails or PDF exports
  • One shared web app platform for document, video and copy proofing
  • Unlimited, role-based collaborators who don’t require CC licenses
  • Multiple workflow options
  • iOS and Android mobile app for collaborators
  • Customizable notification email templates and ‘sent from’ domains
  • Export file uploader for proofing PDFs, PNGs, JPGs, GIFs, TIFFs, BMPs, and MP4s
  • Full version history management 

 

Ease of Use

The GoProof proofing software and collaboration ecosystem make the creative journey enjoyable and easy for all users. Most users find their workflow becomes more efficient after they integrate GoProof. Designers, for example, realise that they can handle edits faster and with more clarity, while project managers gain an extra level of autonomy and control over the review process. The software is updated frequently, which serves to add more features and fix bugs. 

 

Project/Client Management

GoProof makes proofing and editing much more streamlined while eliminating the need to email clients back and forth. In so doing, it saves the client time and allows your team to provide better service. 

 

GoProof makes making changes easy
GoProof makes making changes easy.

 

Pricing

GoProof offers a free option. Users who want to upgrade to Pro will pay $10/month for 5GB of space. The platform also provides customised enterprise plans. 

 

Conclusion

GoProof centralises creative media collaboration, so you don’t have to use dozens of different systems and workflows. The fact that it integrates seamlessly with Adobe Creative Cloud means designers can send proofs back for comments, edit and organise uploads directly, and simplify the approval process. While the software isn’t as intuitive as some, it offers powerful collaboration tools in a user-friendly proof dashboard.

 

5. ReviewStudio

If you’re sick of status updates, ReviewStudio may be the software for you. The tool collects and centralised creative feedback so you can comment on the video, images, web pages, and PDF documents from any device. The software tracks the status of reviews in real-time and allows you to track your changes in a series of side-by-side comparisons. Teams can review projects independently or collaboratively, which makes completing projects faster and easier than ever.

 

ReviewStudio offers a clean dashboard with high user visibility
ReviewStudio offers a clean dashboard with high user visibility.

 

Pros

  • The software makes posting a comment simple and straightforward.
  • The high-visibility review feature keeps teams on the same page and cuts down on training and communication time. 
  • Having multiple reviews on the same window helps teams review feedback implementations, and ensure the asset is ready for delivery. 
  • It is easy and quick to upload a file and get a review link. The software keeps all client comments in a single place, no matter how many people review the file. This means one version with all comments for you and your team. 

 

Cons

  • If there are multiple reviews on a single file, the review comments don’t present chronologically. Instead, the numbering happens based on who reviewed the file first, which can make it challenging to locate input. 
  • A recent interface update slowed the software down. 
  • It can be difficult for new users to figure out how to leave comments. 

 

Workflows allow you to route proofs intelligently
Workflows allow you to route proofs intelligently.

 

Main Features

The software includes the following features:

  • File sharing
  • Role-based permissions
  • Task management
  • Due date tracking
  • Markup tools
  • Status tracking
  • Version control

 

Ease of Use

ReviewStudio is an easy-to-use tool that keeps everyone on the same page. The markup tools are very straightforward, and users widely report that the software is intuitive for both them and their clients. 

 

Project/Client Management

ReviewStudio helps clients save time by avoiding duplicate suggestions. It also helps your team save time by containing all the markups in one place — no more digging through email threads or passing edited PDFs from one department to the next. 

 

Name and save projects for increased organization
Name and save projects for increased organization.

 

Pricing

Pro plans start at $15 per month and comes with a free 15-day trial. 

 

Conclusion

Review Studio is the easiest way for teams to share visual information in real-time. The solution is ideal for teams in Advertising and Marketing, Video Production, CGI and VFX production, as well as Photography, Publishing, and Education.

 

6. ProofHub

ProofHub is a SaaS-based project management software that comes with integrated Group chat, quick Discussions on projects, Workflows and boards, Project reports, and many more powerful features. It enables teams to collaborate and communicate over projects easily and flexibly from one place. The tool is available for both Android and iOS operating systems, which makes it easy for even remote teams to stay connected. 

 

ProofHub’s workflows and boards make collaboration simple
ProofHub’s workflows and boards make collaboration simple.

 

Pros

  • One of the many benefits of ProofHub is that it has little to no learning curve. The tool is simple and straightforward, which means even lay users can integrate it into their daily workflow with little hassle. 
  • The software syncs many tools and features together for higher productivity and time savings. 
  • ProofHub allows freelancers, remote teams, and businesses a centralised place to plan, schedule, organise, track, proof, and deliver work.
  • It is easy to implement and use – even for non-PMs.
  • ProofHub offers excellent features, including Gantt charts, personal views, project separation, user roles, different ways of presenting information, bulk upload, templates, and more.

 

Cons

  • The tool is quite simple, and may not offer the functionality or features large organisations need.
  • There are no workflows or requirements management.
  • It can be difficult to upload an existing list of tasks. First, you must break it down into different departments, which adds time.  
  • It takes a while to switch statuses in the Gantt chart view.

 

Easy-to-follow comment threads
Easy-to-follow comment threads.

 

Main Features

The software includes the following features:

  • Agile methodologies
  • Client portal
  • Gantt charts
  • Kanban board
  • Time & expense tracking
  • Collaboration tools
  • Customizable templates
  • Idea management
  • Milestone tracking
  • Resource management
  • Traditional methodologies

 

Ease of Use

ProofHub is a tool made for everyone. From freelancers to large scale corporations, this project management and collaboration tool apply to every corporate setup. Even better – it’s easy enough to use that anyone can figure it out. 

 

Project/Client Management

Clients generally find ProofHub intuitive to use. It integrates simply into the workflow, which allows it to transition seamlessly into a company’s operations. 

 

ProofHub works across all devices
ProofHub works across all devices.

 

Pricing

ProofHub pricing starts at $50.00 per month. ProofHub also offers a free trial.

 

Conclusion

On paper, Proofhub is an excellent software. It combines powerful functionalities and offers an intuitive experience, but the tool still has many loose ends, which developers need to work out. For example, ProofHub doesn’t currently allow you to choose which notifications to receive, there’s no possibility to organise groups into projects, and the pages don’t always load completely. Overall, though, this is a helpful tool for small organisations and diverse teams.

 

7. PageProof

PageProof is an online review and approval platform that allows you to gather feedback and approvals on your creative work quickly and simply.

Use PageProof to send out proofs of imagery, PDFs, brochures, video, audio, presentations, documents, websites, web banners, 3D content, and more. Your reviewers can all comment on the same file, in real-time, which allows you to keep feedback organised and act accordingly. 

Marketers, web designers, and creatives can use PageProof to streamline the process of getting sign-off on files. The tool allows teams to centralise feedback and laser-target edits for better-finished products, right away. 

 

 

PageProof offers dozens of functionalities, like real-time HTML website review
PageProof offers dozens of functionalities, like real-time HTML website review.

 

Pros

  • PageProof’s users rave about how simple the tool is to use, from onboarding to support. 
  • The tool offers intelligent progress tracking and knows precisely where you are working, even with multiple documents.
  • Page Proof saves valuable time and multiple document revision and integrates simply into a company’s workflow. 
  • PageProof is a powerful yet low-cost solution that allows companies to review digital content more easily. 
  • The developers behind PageProof continue to innovate, introducing new features regularly. 

 

Cons

  • The briefing function has limited use in its current form. I’d love to see it customisable so it can handle any design briefs.
  • Some users wish the tool had a brief section instead of entering it as a document. 
  • Owners of projects will get many email notifications with the tool. 
  • Sometimes the load times are slow, and some users believe the notification features could be improved. 

 

Main Features

The software offers the following features:

  • Audit trail
  • Role-based permissions
  • Task management
  • Due date tracking
  • Markup tools
  • Status tracking
  • Version control

 

Workflows allow you to route proofs intelligently
Workflows allow you to route proofs intelligently.

 

Ease of Use

PageProof is a smart system, designed to make teams more productive and to limit revisions. Its intelligent interface allows teams to access feedback in the fastest, easiest way possible. 

 

Project/Client Management

PageProof provides training to make sure you fully understand how to use the tool. They also appreciate the technology teams use and have the knowledge and tools to facilitate integration. Because of this, many PMs believe you will not find a better proofing software than PageProof. Not only is the software is user-friendly and well-designed, but their customer service is known for excellence. 

 

Proof videos easily with PageProof
Proof videos easily with PageProof.

 

Pricing

PageProof pricing starts at $199.00 per month. There is not a free version of PageProof, although the tool does offer a free trial.

 

Conclusion

Easy, smooth, and providing excellent customer service, PageProof does what you expect and does it very well. Although it’s one of the most expensive solutions on this list, it helps teams streamline their business and win more projects, starting immediately upon deployment. 

 

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Kishan C

Kishan C

Kishan is our friendly neighborhood spaceman. He loves exploring and finding quality content the world needs.

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