Video editing is hard enough—but when creatives receive feedback like “Make it pop!” or “Fix the vibe at 00:32”, teams waste 17 hours per project recreating work from vague notes. Add insecure file transfers and scattered approvals, and you’ve got into a digital disaster—where lost files, version mix-ups, and security risks turn every project into a chaotic mess.
The real bottleneck isn’t editing—it’s communication.
Most creatives agree that they miss video projects deadlines due to either one or all of the below reasons:
- Ambiguous feedback: Designers report redoing work because of unclear client notes
- Insecure sharing: 1 in 3 businesses admit using WhatsApp or email for large video files
- Version chaos: Remote teams waste hours hunting for the “final_final_v3” file
If you’re also facing one of these challenges, this guide is a saviour for you and your team. Here we have listed down the top 12 video review platforms for client collaboration and file sharing available in the market.
Table of Contents
Video collaboration platforms for creative teams
1. GoVisually— Most intuitive video review, approval & collaboration tool
GoVisually offers a user-friendly video sharing and collaborating platform for creative teams to streamline video review processes. The platform emphasizes easy-to-use collaboration tools with a focus on clear feedback and efficient approvals. With a 4.85 star rating, it’s designed to cut review cycles by 50% and reduce revision rounds by 60%.
Key features:
1. Multi-format support: Review designs, images, PDFs, and videos in one place with support for all major video formats including MP4, MOV, AVI, and ProRes.
2. Frame-accurate feedback: Comment directly on any part of your video with pinpoint accuracy, eliminating timestamp confusion or vague feedback.
3. One-click approvals: Simplify the approval process with clear decision-making tools and automated notifications that eliminate bottlenecks.
4. Approval tracking dashboard: Real-time visibility into each stakeholder’s approval status with automated reminders for pending reviews. GoVisually’s insightful dashboards categorise proofs under Needs Review, Needs Changes, Approved and Finalised —making it instantly clear where each video stands in the approval process and which stakeholders still need to take action.
5. @mention collaboration: Loop in exactly who needs to see what using smart tagging to keep conversations focused and involve the right people.
6. Comprehensive version management: Never lose track of versions with centralized tracking, side-by-side comparisons, and the ability to revert to previous versions.
7. Project management tools: Get bird’s-eye view of all projects, identify bottlenecks, and meet deadlines with intelligent deadline management.
8. Security controls: Protect sensitive content with watermarking, password protection, link expiration, and detailed access controls.
9. Performance optimization: Handle large video files with fast upload speeds and smooth playback, even for 4K content.
10. Exportable feedback: Export comments and annotations in various formats for easy integration with editing software.
Industry-specific workflows:
1. Creative agencies: One of our customers, Design on Edge uses GoVisually to streamline video review cycles. Their Nevada team collects clear feedback directly on creative assets without email chaos.
As founder Courtney Meredith also mentioned;
GoVisually has played a significant role in overcoming these challenges by providing us with a platform to reference old proofs, track changes, and ensure that everything is marked off before sending the project back to the client or printing. It has improved our communication and enabled us to maintain better relationships with our clients and staff.
2. Marketing teams: In-house creative teams use GoVisually as both a review system and central repository for video assets. The platform’s version comparison features help designers track changes across iterations while maintaining all brand guidelines and video assets in one organized location.
For instance, Swift Group manages 500+ visual assets annually through GoVisually. Their marketing team uses version comparison to track changes while maintaining brand consistency.
3. UI/UX video designers: Digital product teams use GoVisually to collect precise feedback on interface animations and app tutorials. The frame-accurate annotation tools let stakeholders pinpoint exactly where interactions need refinement, while private commenting allows for internal design critiques before client presentation.
4. Design studios: Video-focused studios use GoVisually to manage approval workflows across multiple client projects simultaneously.
One of our clients, PPA integrated GoVisually to support the work of 30,000+ photographer members. They efficiently replaced physical sticky notes with GoVisually’s comment threading and document attachments while using folders and labels to keep client work organized.
2. Frame.io
Frame.io provides review and approval tools designed specifically for video production teams. The platform focuses on technical video workflows with frame-by-frame controls and integration with professional editing software. While popular among filmmakers, it targets users with existing video production expertise.
Key Features:
- Advanced commenting features: Deliver functional feedback with anchored comments that can be placed precisely where needed on videos
- High-fidelity review tools: Provide high-precision viewing experience with frame-accurate hover preview, scrub, zoom control, and mini maps
- Customizable workflow management: Build complete review workflows using metadata, collections, and automated notifications to specific reviewers
- Adobe ecosystem integration: Direct plugins for Premiere Pro, Final Cut Pro, and Lightroom that display feedback directly in the editing software
- Comment attachments: Attach references like images, videos, or documents with feedback for added context
- Collaboration tools: Use emojis, comment links, and threaded discussions to streamline communication
- Mobile and iPad support: Review videos on iOS devices with dedicated apps
Limitations:
- Steep learning curve for non-technical users
- Pricing structure ($15-25/month/member) can be costly for smaller teams
- Limited customization options for complex approval workflows
- Overwhelming interface for casual video creators
3. Filestage: General content review platform
Filestage provides a more generalized approach to content review that provides basic collaboration features like secure file sharing, timestamped annotations, and automated reminders.
Key Features:
- In-context commenting: Click directly on videos to leave timestamped feedback
- Drawing tools: Annotate videos to make feedback clearer and more visual
- Version comparison: View different versions side by side to track changes
- To-do lists: Track feedback implementation and mark comments as completed
- Automated reminders: Set due dates and send automatic notifications to reviewers
- Multi-format support: Review videos alongside other content types in one platform
Limitations:
- Less specialized for video-specific workflows
- Basic video annotation capabilities compared to dedicated platforms
- Limited integration with professional video editing software
- General-purpose interface may not satisfy video production specialists
- No mobile app available.
4. Loom: Screen recording for quick feedback
Loom is a free screen recording tool that enables design teams to collaborate with video messaging. The platform focuses on quick recording and sharing rather than complex review workflows, making it ideal for rapid feedback and asynchronous communication.
Key Features:
- Instant recording and sharing: Present design prototypes or production-ready files with quick video messaging and screen recording in seconds
- Multi-platform availability: Works across Mac, Windows, iOS, and Android for seamless cross-device collaboration
- Cross-tool integration: Works with popular design tools like Figma, Mural, InVision, and Visme for enhanced workflow
- Real-time drawing: Draw and illustrate points in real-time as you record to visually communicate ideas
- One-click sharing: Quickly share videos via email, embed, social media, or generate links to reach your audience
- Team feedback system: Team members can easily reply with video, add comments with timestamps, and collaborate
- Knowledge repository: Build a searchable library of design knowledge for onboarding new team members faster
Best Use Cases:
- Quick feedback on work-in-progress
- Explaining concepts visually
- Asynchronous team updates
- Bug reporting and technical explanations
Best video sharing platforms for client presentations and approvals
This section contains the top video sharing platforms for client presentations and approvals. But before we analyse the platforms, let’s look at the key considerations for these platforms.
Key considerations for client-facing video sharing
Ask yourself these questions to make the right purchase decision:
- Ease of use: Will clients need training to use the platform?
- Branding options: Can you customize the experience to reflect your brand?
- Security controls: What measures protect your unreleased content?
- Feedback clarity: How easily can clients communicate their thoughts?
- Approval mechanisms: Is the approval process clear and documented?
- Technical requirements: What devices and browsers are supported?
- Integration capabilities: Does it connect with your existing tools?
5. GoVisually’s client presentation features
When sharing videos with clients, presentation matters as much as functionality. GoVisually offers a client-focused experience that balances ease of use with professional polish.
Client-Friendly Interface:
- Branded review portals: Customize the review environment with your company’s logo and colors
- No account required: Clients can provide feedback without creating accounts or downloading software
- Simple onboarding: Intuitive interface with easy 1-minute demo tutorials
- Mobile-responsive design: Perfect viewing and commenting experience on any device
Approval Controls:
- Approval tracking: Real-time visibility into which clients have approved content
- Approval audit trails: Maintain records of all approvals for compliance and accountability
- Role-based permissions: Control what different stakeholders can see and approve
Security features for client sharing:
- Password protection: Secure video proofs with custom passwords before sharing the file with the client.
- Watermarking: Add visible watermarks to protect unreleased content
- Restrict file download: Enable or disable file downloads for different project revisions, providing granular control over proofing workflows and preventing unauthorized file access.
6. Vimeo review: Professional presentation solution
Vimeo offers specialized tools for client presentation and feedback collection, focusing on high-quality video hosting with professional features.
Key features:
- Customizable player: Host videos with HD, ad-free player that maintains custom branding wherever videos are embedded or shared
- Video editing tools: Create and edit videos with easy-to-use tools to add effects, text, and more for professional client presentations
- Comprehensive video management: Keep client videos organized with library tools and secure hosting options
- Advanced security controls: Choose exactly who can watch videos with password protection, link restrictions, and domain whitelisting
- Team collaboration: Create review workflows with customizable access permissions for different stakeholders
- AI-powered features: Leverage transcription and editing capabilities for more professional client deliverables
Limitations:
- Limited approval workflow customization
- Fewer annotation tools compared to specialized review platforms
7. Wipster: Video review and approval platform
Wipster offers a seamless way of reviewing videos and creative content from anywhere and keeps all stakeholders updated in real time.
Features:
- Frame-accurate video review: Ideal for video projects, enabling frame-specific comments for precise feedback.
- Automated feedback tracking: Integrates feedback into tools like Adobe Premiere for real-time updates.
- Automated to-do lists: Automatically generated task lists from comments.
- Video comparison: Compare versions of revised videos side by side.
- Cloud storage integrations: Connects with Dropbox, Google Drive, and other platforms for seamless file management.
- Approval layers: Allows tiered approvals, accommodating complex workflows.
- User-friendly interface: Intuitive design that ensures rapid adoption by creative teams.
Limitations:
- Less robust than full production collaboration platforms
- Limited integration with other creative tools
- Basic approval workflow customization
Best platforms for sharing large video files
Looking for large video sharing platforms? We’ve got you. This section will cover the best large video sharing platforms of 2025 along with explaining video file formats and other necessary details.
Understanding video file formats
Before diving into transfer solutions, let’s understand video file formats and how they affect your sharing options:
Common Video Formats:
- MP4 (H.264): The standard for most online video sharing
- ProRes: High-quality format used in professional video production
- MXF: Container format common in broadcast environments
- MOV: QuickTime format popular in creative industries
- WEBM: Open-source format optimized for web use
Here, we have categorised large video sharing platforms in the following categories;
- Cloud storage options for video teams
- Specialized transfer services for videos
Let’s understand the details below.
Cloud storage options for video teams
These are the collaborated platforms offering integrated storage, version control, and video-specific tools for seamless team workflows and asset management.
Google Drive: Most intuitive and afforable cloud storage space
Google Drive offers robust storage with team-friendly features.
Key Features for video teams:
- Real-time collaboration: Google Drive integrates seamlessly with Google Docs, Sheets, and Slides, allowing multiple users to edit documents simultaneously, with changes visible in real-time.
- Comprehensive revision history: The platform automatically tracks changes, enabling users to view, revert, or restore previous versions of documents, ensuring transparency and control over content development.
- Offline access: Users can enable offline mode to access and edit files without an internet connection, with changes syncing once reconnected, ensuring uninterrupted workflow.
- Explore feature: Integrated within Docs, Sheets, and Slides, the Explore tool utilizes machine learning to provide relevant search results, design suggestions, and data insights based on document content, enhancing productivity.
- Third-party integrations: Google Drive supports add-ons and integrations with various third-party applications, like GoVisually integration, allowing users to extend functionality and tailor the platform to specific creative needs
Video-Specific Limitations:
- Limited playback options for professional codecs
- Basic preview quality for high-resolution videos
- No frame-accurate commenting or specialized video review tools
Dropbox: Additional features for creative collaboration
Dropbox has evolved to include features specifically designed for creative teams working with video.
Key features for video teams:
- No-effort large file sharing: Dropbox enables swift and secure sharing of substantial media files, eliminating the constraints of traditional email attachments.
- Direct file interaction: Users can preview files directly within Dropbox without the necessity of downloading, streamlining the review process.
- Activity monitoring: Dropbox provides tools to monitor file engagement, offering notifications upon views or downloads, enhancing collaborative transparency.
- Frame-accurate video feedback: With frame-based commenting, collaborators can provide precise feedback on specific moments within videos, facilitating detailed and actionable reviews.
- Cross-platform compatibility: Dropbox ensures that collaborators can access and work on files across various platforms and tools, irrespective of the original application’s presence
Video-specific Limitations:
- Premium features require Professional or Advanced plans
- Limited approval workflow options compared to dedicated review tools
- Basic integration with production software
OneDrive: Microsoft ecosystem benefits
For teams already invested in Microsoft’s ecosystem, OneDrive offers several advantages.
Key features for video teams:
- Microsoft 365 integration: Seamless connection with Teams and other Microsoft tools
- Real-time co-authoring: Collaborative editing of project documents
- SharePoint integration: Advanced organization for video asset libraries
- Stream integration: Connection to Microsoft’s video hosting service
- Automated transcription: Generate searchable transcripts for video content
- Power Automate workflows: Create custom processes for video handling
Video-Specific Limitations:
- Less robust handling of professional video formats
- Basic preview capabilities for specialized codecs
- Limited video-specific collaboration features
Specialized transfer services for videos
These are fast, secure solutions for transferring large video files with features like expiring links and transfer tracking, designed for quick sharing without long-term storage.
WeTransfer: Quick sharing for immediate needs
WeTransfer provides a streamlined solution for fast, no-frills video transfers.
Key features for video teams:
- User-friendly interface: WeTransfer provides a straightforward platform for transferring large files, simplifying the sharing process for both senders and recipients.
- Large file support: The service allows free transfers of files up to 3GB, with the Starter plan offering transfers up to 300GB, accommodating substantial media projects.
- Customizable backgrounds: WeTransfer’s paid plans enable users to personalize the transfer interface with custom backgrounds and URLs, reinforcing brand identity during the sharing process.
- Transfer tracking: The platform provides notifications when files are downloaded, allowing senders to monitor the delivery and access of shared content.
- Password protection: WeTransfer’s paid plans offer the ability to add passwords to transfers, enhancing security and ensuring that only intended recipients can access sensitive files.
Video-specific limitations:
- No preview or playback capabilities
- No commenting or feedback options
- Limited organization features for large video libraries
Hightail: Video-Centric File Delivery
Hightail is a file-sharing platform with basic video collaboration features, including previews, time-stamped comments, and approval tracking.
Key Features for Video Teams:
- File tracking notifications: Hightail lets users monitor sent and received files, ensuring visibility into file activity.
- Video previews before download: Recipients can preview video files directly within the platform, reducing unnecessary downloads.
- Time-stamped commenting: Users can leave feedback at specific moments in a video, streamlining review discussions.
- Project organization with Spaces: Video assets can be grouped into dedicated Spaces, keeping projects structured and accessible.
- Approval status tracking: Users can monitor pending approvals and follow up on outstanding feedback to keep projects on track.
Video-Specific Limitations:
- Less robust review features than dedicated platforms like GoVisually
- Limited integration with video production software
- Premium features require business subscription
Ready to build your video review & sharing workflow?
If you’re looking for an easy to use, intuitive, and most affordable video review sharing platform, try out GoVisually. Our platform can be a great start for your team and your clients as it has a zero-learning curve and most user-friendly interface. Don’t just take our words for it check out what our are customers has to say about GoVisually!
Book a demo now to automate approvals and consolidate feedback to make your projects flow!
